Free Buyer Guide
China Sourcing Checklist for First-Time Buyers
Use this checklist before requesting quotations, confirming an order, arranging inspection or comparing shipping options. You can print this page or save it as a PDF from your browser.
1. Product definition
- Reference photo or product link
- Product name and intended use
- Material, size, color and function
- Target quality level or approved sample
2. Order information
- Estimated quantity
- Acceptable MOQ
- Logo or customization requirements
- Required packaging and labels
3. Supplier comparison
- Same specification quoted by each supplier
- Unit price and included items
- Sample cost and delivery time
- Production or collection lead time
- Payment terms and quotation validity
4. Before payment
- Confirm supplier and payee information
- Confirm final specification in writing
- Confirm packaging and shipping marks
- Keep quotation and communication records
5. Before shipment
- Check quantity and model
- Review appearance and workmanship
- Verify dimensions or basic function where relevant
- Check labels, packaging and cartons
- Resolve important issues before dispatch
6. Shipping plan
- Destination address and postal code
- Product name, material and value
- Carton quantity, dimensions and weight
- Battery, liquid, magnetic or regulated-product status
- Compare transit time and expected total cost
Frequently asked questions
What should I send for a sourcing quotation?
Send a product photo or link, quantity, specifications, customization needs and destination country.
Should I compare only the product price?
No. Compare product, packaging, domestic transport, inspection, international shipping and possible import costs.
Why should the specification be written down?
A written specification helps different suppliers quote the same requirement and reduces misunderstandings.
Ready to check a product?
Send the photo or link together with quantity, specification and destination.